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Before you call, get your facts ready.
Having key details on hand shows vendors you're serious and ensures you get accurate quotes — not vague ranges.
📅 Date & Timing
Lock down the essentials
- Exact wedding date or 2-3 alternatives
- Ceremony end time / when guests arrive
- Desired reception start and end times
- Total hours (setup + event + breakdown)
👥 Guest Count
Give a range, not a guess
- Estimated total (e.g., 120-150)
- Adults vs. children (pricing differs)
- Will count increase or decrease?
✨ Your Vision
Know your aesthetic
- Formality (black-tie, semi-formal, casual)
- Aesthetic (rustic, elegant, modern, garden)
- Must-have decor elements
🍽 Meals & Bar
Food drives the budget
- Meal style (plated, buffet, cocktail)
- Number of courses, dietary restrictions
- Bar preference (open, beer/wine, cash)
🚗 Location
Map the distance
- Ceremony site (already booked?)
- Travel time ceremony to reception
- Need shuttle / transportation?
🪑 Layout
Think beyond dinner
- Seated dinner vs. cocktail
- Dance floor, cocktail hour space
- Head table vs. sweetheart table
🔍 Tested Search Query
find wedding reception venues near 55331 with high satisfaction ratings, that publish their fees, itemize what their fees include, mention outside vendor policies, and note guest capacityFill in vendor data during Phase 2 interviews, then return here to compare side by side. Data auto-populates from your interview answers.
CriteriaVendor 1Vendor 2Vendor 3
🏛 Venue Information
Venue Name
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Contact
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Date Available?
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Guest Capacity
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Rental Fee
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Hours Included
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Vendor Policy
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✓ What's Included
Tables & Chairs
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Linens
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Getting Ready Suites
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Parking
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💸 Hidden Costs
Service Charge %
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Gratuity
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Overtime Rate
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Corkage Fee
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Insurance Required?
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📝 Notes & Rating
Best For
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Watch Out
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Your Rating